Student Health and Safety Policies

Student Health and Safety Policies

Use the dropdown menu below to view HPU’s Student Health and Safety Policies. 

Students living in on-campus housing (residence halls, apartments, and duplexes) should consider the University’s Social Distancing Policy and ensure, where feasible, that an adequate social distance (about six feet) is maintained when arranging furniture in on-campus living spaces.

Joining together in corporate worship is an essential part of the Howard Payne University student experience, and chapel is necessary for the holistic development of HPU students and the accomplishment of the University’s mission and vision. In order to provide adequate social distancing while still participating in corporate worship together, weekly chapel services will take place in the following format:

  • Chapel will take place as scheduled each Wednesday
  • Chapel attendance requirements will remain in place for the fall 2020 semester
  • Chapel worship and the chapel speaker’s message will take place live in L.J. Mims Auditorium and will be simulcast to other large gathering spaces on campus (Grace Chapel, the Richard and Wanda Jackson Conference Room, etc.), and via a livestream platform the University will adopt for the fall 2020 semester
  • Students will receive additional information related to their chapel requirements at the start of the semester
  • Additional information about fall 2020 chapel procedures and the livestream platform will be communicated through the chapel section of the University website
 

Students who are assigned to the in-person or simulcast chapel services and are required to self-quarantine or self-isolate due to exposure to, a pending test for, or a positive test result for COVID-19 will also be instructed to participate in chapel through the livestream platform for the duration of their self-quarantine or self-isolation period.

Faculty and staff, off-campus guests, and students who have met their degree’s chapel requirements are asked to refrain from attending the services. The chapel services will be made available for faculty and staff access, as well as for access by students who have met their degree’s chapel requirements or who are enrolled at the El Paso Extension Site or New Braunfels Extension Site.

Due to the challenges presented by the COVID-19 pandemic, for the 2020-2021 academic year the in-residence attendance policy will require adaptation and adjustments to address these challenges. At the beginning of the fall 2020 and the spring 2021 semesters, guidelines for counting attendance will be published and shared with faculty and students. If during the course of the semester, the ongoing issues related to COVID-19 require further adjustments, these will be communicated to all faculty and students (2020-2021 HPU Catalog).

The Online Course Attendance Policy in the Catalog will be followed as printed for the 2020-2021 academic year. If circumstances related to the pandemic require adjustments, these will be communicated to all faculty and students.

If Students Within a Class are Directly Impacted by COVID-19:

It is imperative that students stay home and do not come to class if they are feeling ill, if they have been exposed to COVID-19, if they have been directed by a doctor to be tested for COVID-19 but have not yet received the results, or have tested positive for COVID-19. Therefore, the University has implemented safeguards in order to allow students the assurance that they will not be penalized due to late work or class absence if they have notified the University of any of the situations above by using the forms available on the HPU Gateway. This policy applies to dual credit, undergraduate, graduate, and online students at the University’s Brownwood, El Paso, and New Braunfels campuses.

Faculty will use the following guidelines to determine how to accommodate a student who has been exposed to, been tested (under certain criteria) for, or tested positive for COVID-19:

A student has been exposed to COVID-19 and is under mandatory self-quarantine:

  • The student may not be penalized for class absence
  • The faculty member should postpone in-class work (presentations, oral exams, etc.) to a later date, but he or she may continue to assign the student coursework and expect the student to complete assignments by the regularly scheduled due dates
  • If the student’s self-quarantine period overlaps with a scheduled in-class quiz or exam for the course, the faculty member may choose to provide the quiz or exam to the student in an online format or allow the student to complete the quiz or exam upon completion of the student’s mandatory self-quarantine period
  • If the student’s self-quarantine period overlaps with a midterm exam or final exam for the course, the faculty member should work with the Dean of his or her school to determine the best accommodation for the student
  • The University’s COVID-19 Contact Tracing Team will alert the faculty member when the student is cleared to return to class
 

A student has been instructed by his or her doctor to be tested for COVID-19 and is under mandatory self-quarantine until the results of the test are received:

  • The student may not be penalized for class absence
  • The student should not be expected to meet due date requirements while waiting for the results of the COVID-19 test
  • The student should not be expected to complete in-class quizzes, exams, midterm exams, or final exams, until receiving the results of the COVID-19 test
  • The faculty member should avoid establishing new due dates for assignments and assessments until the results of the COVID-19 test are received
  • If a positive COVID-19 result is received, the faculty member should accommodate the student in accordance with the University’s COVID-19 Due Date Extension and Class Absence Policy
  • The University’s COVID-19 Contact Tracing Team will alert the faculty member when the student is cleared to return to class
 

A student has tested positive for COVID-19 and is under mandatory self-isolation:

  • The student may not be penalized for class absence
  • The student should not be expected to meet due date requirements for the duration of the student’s self-isolation period
  • The student should not be expected to complete in-class quizzes, exams, midterm exams, or final exams for the duration of the student’s self-isolation period
  • The University’s COVID-19 Contact Tracing Team will alert the faculty member when the student is cleared to return to class
 

If a Faculty Member is Directly Impacted by COVID-19:

During extended periods when the class cannot meet face-to-face due to exposure, quarantine or isolation related to COVID-19 on the part of professors, attendance for students will be based on submission of assignments by specific due dates, by discussion board participation, completing assignments on time, or other academic-related activities (quiz, homework, sign-in sheet, etc.) Deadlines for submitting assignments are treated like attendance in regular classes. A student’s failure to complete a task will be considered an absence and will be treated in accord with University policies.

The Families First Coronavirus Response Act (FFCRA) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020.

Employers covered under the FFCRA must provide part-time student workers with two weeks of paid sick leave based on the higher of their regular rate of pay, or the applicable state or Federal minimum wage, paid at:

  • 100% for qualifying reasons #1 – #3 below, up to $511 daily and $5,110 total
  • 2/3 for qualifying reasons #4 and #6 below, up to $200 daily and $2,000 total
  • Up to 12 weeks of paid sick leave and expanded family and medical leave paid at 2/3 for qualifying reason #5 below for up to $200 daily and $12,000 total
 

A student worker is entitled to take leave related to COVID-19 if the student worker is unable to work, including unable to telework, because the student worker:

  1. is subject to a Federal, State, or local quarantine or isolation order related to COVID-19
  2. has been advised by a health care provider to self-quarantine related to COVID-19
  3. is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
  4. is caring for an individual subject to an order described in #1 or self-quarantine as described in #2
  5. is caring for his or her child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons
  6. is experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services
 

Leave requests under the COVID-19 Student Worker Leave Policy should be requested using the COVID-19 Student Worker Leave Request Form on the HPU Gateway after completing the COVID-19 Self-Reporting Form on the HPU Gateway.